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December 2010
Tech Gift Guide
Affinity University Classes in December and January
Events in December
PCLaw Year-End Tasks
Ohio Legal Tech Conference 12/16-17
Word 2007 Tip of the Month - Save as PDF
Managed IT Services
Amicus Attorney December Discounts
Worldox Promotions Through 12/31/10
Discounts on Time Matters/PCLaw
Green Corner - Eco Button
Current Versions of Law Office Software
Happy HolidaysDecember brings year-end concerns at the office along with the joy of family gift-giving (and receiving) at home.  In this month's newsletter, we address year-end office issues as well as provide gift-giving ideas for the tech-oriented members of your home or office family. 

Also read on for
our regular newsletter features including software tips, discount promotions, and a Green Corner column on how to use your technology in a more environmentally friendly way.  As always, our newsletter concludes with a comprehensive list of the current versions of law office software we support.

As the year draws to a close, we wish everyone happy holidays and a rewarding new year. 
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Holiday Tech Gifts Law Office Tech Gift Ideas
Last month we gave you a list of law office technology products and services for which we are thankful.  Expanding on that theme, this month we provide a list of technology gifts we would be proud to give or would love to receive.  As with last month's list, each item has at least some use in the law office setting or for lawyers and legal staff when at home or on the road.

Read our list of ten law office tech products and services we would be proud to give or would love to receive.
Affinity University Logo Affinity University
Classes in December and January
Affinity University is the leading source for web based training sessions for the legal community.  All of our classes are one hour, making it easy and affordable for lawyers, paralegals and support staff to take time from their day to improve their efficiency and productivity.  No software is required and sign up is simple.  View all of our classes for December and January here.

12/7   - PracticeMaster Productivity
12/10 -
Fujitsu ScanSnap for the Law Office
12/10 - Adobe Acrobat for the Law Office

12/14 - PCLaw Billing
12/14 - Amicus Small Firm Edition Basics
12/14 - Amicus Small Firm Edition Productivity
12/15 - Dragon NaturallySpeaking Basics
12/15 - Dragon NaturallySpeaking Productivity
12/23 - Worldox Productivity
12/23 - PCLaw Front Office
12/23 - Fujitsu ScanSnap for the Law Office
1/11   - PracticeMaster Productivity
1/11   - PracticeMaster Version 16 New Features
1/19   - PCLaw Billing
1/28   - Worldox Productivity
1/28   - PCLaw Front Office
1/28   - Fujitsu ScanSnap for the Law Office
Events Events in December
12/6 - Barron K. Henley, Esq. of Affinity Columbus presents Practical Technology for the Hard-Working Lawyer for Minnesota CLE in Minneapolis.

12/6-8 - Steven J. Best, Esq., of Affinity Southeast - Atlanta presents a three days of hands-on PCLaw Workshops sponsored by LexisNexis in Atlanta.  Register for 1, 2, or 3 days to master check writing, trust accounting, prebilling, billing, accounts payable, receipts, PCLaw "money flow"/general ledger, bank reconciliation, the template editor, system, workstation and connection settings and more.  Laptops and instruction books are provided.

12/10 (Dayton) and  12/23 (Columbus) - Barron K. Henley, Esq., and Paul Unger, Esq. of Affinity Columbus speak at the Ohio State Bar Association's program on Technology, Ethics, Professionalism and Substance Abuse.

12/16-17 - The Ohio State Bar Association's Legal Technology Conference for Solo and Small Firm Practitioners takes place in Dublin, OH, featuring Affinity partners Debbie Foster, Barron K. Henley, Esq., and Paul Unger, Esq.
PCLawPCLaw End of Year Tips
Affinity Partner Steven J. Best, Esq., of our Atlanta office provides a detailed series of end of year tips for PCLaw users.  These tips are presented in the form of ten resolutions that will help guide you as you close out the old year and embark on the new year.  If your firm depends on PCLaw for time/billing/accounting, don't miss these tips.

Read our PCLaw End of Year Tips.
OSBA LogoOhio Legal Technology Conference, December 16-17
Affinity partners Debbie Foster, Barron K, Henley, Esq., and Paul Unger, Esq. will speak at the Legal Technology Conference for Solo and Small Firm Practitioners sponsored by the Ohio State Bar Association.  The Conference takes place at the Embassy Suites in Dublin, Ohio on December 16 and 17.  This multi-track conference features sessions on technology basics, do-it-yourself tech, litigation, paperless office, ethics, marketing/social networking, and more.  Register on-line or call the Ohio State Bar Association at 800-232-7124.
Microsoft Word 2007 Tip of the Month - Save as PDF MS Word
If you have not yet upgraded to Microsoft Office 2010, which includes the Save as PDF feature right out of the box, you can easily add that feature to Word 2007.  Being able to save your Word documents directly to PDF format is useful for electronic filing and also for sharing documents with others.  Go here for the free add-in from Microsoft to enable the Save as PDF feature in Word 2007 and the other programs in the Office 2007 suite.
Managed IT Services Affinity Offers Managed IT Services
We focus so much on law office software in our newsletters that our readers sometimes forget that we offer a full range of Managed IT services. 

We are a leading managed services provider (MSP) of server, desktop, network applications and services. We assess, design, build, deploy, and manage IT networks. Our network support capabilities range from Help Desk technical support, to desktop management, to server and network performance management. All these capabilities assure that your networks operate at optimal performance with maximum cost-efficiency.

Small and medium-sized law firms can rarely afford a full-time IT staff.  Let us be your IT staff.

Amicus Attorney Amicus Attorney Promotions for December
New purchasers of Amicus Attorney 2010 are eligible for the following discounts during December:
  • 15% off the first 10 Amicus 2010 licenses
  • 20% off the first 10 Amicus 2010 licenses with the purchase of a Technical Support Plan 
  • 25% off the first 10 Amicus 2010 licenses with the purchase of an Amicus Maintenance Plan
In addition, all Amicus 2010 purchases and upgrades sold after November 1, 2010 are eligible for a free upgrade to the same product version of Amicus 2011 when it launches in January. A $49 administrative fee applies.  That makes December is a great time to buy Amicus 2010 at a substantial discount and then get a free upgrade to Amicus 2011.  For details on this promotion, contact your Affinity Consulting Group office.
Worldox Promotions Through December 31, 2010Worldox 
Worldox is the trusted document management choice for more than 3,500 law firms worldwide. Worldox GX2 integrates directly with popular Office suites, scanning solutions, email programs, accounting and productivity applications, offering unmatched email and document-handling flexibility. Worldox now integrates with Fujitsu ScanSnap personal scanners as well. Thanks to the continuing partnership between Worldox and Fujitsu, Worldox users who purchase ScanSnap S1500 (Windows) or S1500M (Mac) scanners will receive a $50 mail-in rebate using this form now through December 31.

For law firms switching from another full Document Management System (DMS) such as Hummingbird or Autonomy, Worldox licenses are available for just $350 per user, a $45 per license discount.  A Worldox maintenance contract ($80 per license) must also be purchased in order to qualify for this discount.  This offer expires December 31.  Contact your Affinity Consulting Group office to take advantage of this promotion.
Lexis Nexis Bar Association Discounts for New LexisNexis Time Matters and PCLaw Customers
New Time Matters & PCLaw customers who are members of participating Bar Associations are eligible to receive a 15% discount off the cost of the software licenses. Only new Time Matters/PCLaw customers are eligible and the LexisNexis Annual Maintenance Plan (AMP) must be purchased with the software. The discount doesn't apply to the purchase of additional licenses or AMP renewals.  The offer expires December 31, 2010.

Firms interested in learning about implementing Time Matters/PCLaw should contact their respective ACG office.  If you need more information on the promotion, visit the LN website for PCLaw or Time Matters.
Eco ButtonGreen Corner - The Eco Button
Here is an interesting holiday gift that reminds computer users to save energy - and actually helps them do it.  The $17 Eco Button connects to your PC through a USB port.  When you take a break and step away from your computer for a few minutes or a few hours, simply press the Eco Button and your computer will go into the most efficient energy saving mode available, S3 standby mode.  When you return, press any key on your keyboard and your computer should come back to life where you left off (see caution below).  The included Eco Button software will also display how much power, money and carbon units you have saved.  Sure, you can do this on your own by tweaking your power settings, but it wouldn't be as much fun.

Caution:  For a variety of reasons, not all computers come out of S3 standby mode properly.  It is a good idea to save important work before you hit the Eco Button or otherwise place your computer into standby mode.
Current Versions Current Versions of Law Office Software
Check out our list of the current versions of important law office software we support.  Staying current is an important way to protect your data and documents.

Read the complete Current Versions list.