Every employer that is classified by the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) and has more than 10 employees is required to maintain records relating to employee injuries and illnesses. The deadline to report injuries and illness is February 1 of the year following the year covered by the form and it must be posted until April 30 of that year.

The 300A summary form shows the total number of injuries and illness that occurred throughout the year. At the end of the year, an employer is required to post the summary in a visible location where other employee notices are located. Every employee has the right to be aware of the injuries and illness in their workplace.

Even if there were no injuries or illness, a 300A summary form must be posted. A summary with no injuries or illness does not have to be mailed to OSHA, as such forms are not filed. Simply post it and place zeros in all spaces provided on the form. 

The form should include the following:

• Summary of injuries and illness from the previous year displaying the totals from columns G through M of OSHA log 300
• Date of calendar year covered
• Shop name
• Address of the shop
• Signature of certifier (employer representative)

In addition, the summary should be posted were typical employee messages are posted, such as employee bulletin or break room area.  As a reminder, the form should also be kept for five-year period and made available to OSHA inspectors, former employees and employees for reviewing in its entirety.

Click here to obtain a copy of the OSHA 300A form.