In July, we did a complete demonstration of the new FleetFocus software. This new software program enables coordinators to manage their departmental vehicles from a computer or laptop. Coordinators can now monitor gas usage, schedule and oversee utilization of the vehicles and track vehicle maintenance, all in one record. Some functions include: Customized reporting, service requests and mileage updates, work order status, individual dashboard customization option, vehicle inventory, reporting, vehicle maintenance and emissions reminders, and acquisition and registration information. The more data coordinators enter into this system, the more useful this new tool will be to assist with monitoring and maintaining department vehicles.
Additionally, the software is internet-based so users can access the information from any Windows-based computer with Internet Explorer as their browser. Users must login with their Yale Net ID and passcode. You can look up all your vehicles online and sort by make, model, and license plate number to access information you need, such as the preventative maintenance schedule, next emission appointment, and usage. If necessary, you can then export this data to an excel spreadsheet if necessary.
If you have a Macintosh, you can still access the information using parallel Windows software. As Yale Fleet Management grows to include more services, we are hopeful that the software will expand to meet these needs.
One-on-one training is available so please contact Ron Gitelman to schedule a session.
We worked closely with the reps at FleetFocus to customize this program to fit the needs of the overall Yale Fleet. FleetFocus is a product of AssetWorks, a company headquartered in Wayne, Pennsylvania. FleetFocus software is used by large fleet operators including Hertz Car Rental; the United States Department of Homeland Security; the City of Norwalk, CT; and University of Connecticut.
After two full months of training and regular use, we are getting great feedback from users:
"The initial FleetFocus presentation was helpful I'm grateful that there is such wonderful support around the vehicles." Steven D. Hegarty Finance Manager Yale Center for British Art.
"Great system. Easy to use. It helps me track the equipment, vehicles and maintenance schedule." Louis Sommo, Office of Facilities
We look forward to your input on how the system is working. Please send any comments to ronald.gitelman@yale.edu.
tly added two new special services vans designed to make it easier for Yale community members with physical disabilities to get around campus. One of the vehicles has the added feature of being environmentally friendly, running on domestically-processed compressed natural gas (CNG). 
Contributors: George Longyear, Ron Gitelman and Lisa Maloney