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September 2012 Issue
2013 Laserfiche Institute
Conference Vendor
Laserfiche Tips & Tricks
Quick Fields 8.3
Software News
Software Return Policy
Laserfiche Webinars
eDocsAlaska Services
Laserfiche Success Story
Quick Links

www.eDocsAlaska.com 

 

Plan to Attend the Empower 2013 Laserfiche Institute, January 7-9

Mark your calendar for the most important Laserfiche event of the year! Join us for Empower 2013, the annual Laserfiche Institute Conference, on January 7-9, 2013, at the Anaheim Marriott in Anaheim, CA.

 LFI 2013 Logo
  

Before you know it January will be here. Snow will be on the ground and you'll be wondering why you aren't in sunny Anaheim California attending the Annual Laserfiche Institute.

 

Early-bird registration is now open for the Laserfiche Empower 2013 Conference. The largest Laserfiche training and networking event of the year with over 150 classes and hands-on labs taught by Laserfiche developers. Over 1,600 people attended last year's event!

 

To assist you in requesting approval to attend Empower 2013, Laserfiche has made available two justification documents below. You can customize the letter, worksheet and budget based on your organization's needs, and present it for approval.

 

Empower 2013 Justification Letter 

 

Empower 2013 Justification Worksheet 

 

Mark your calendar and start planning to attend the most important Laserfiche event of the year, Empower 2013, January 7-9, 2013 at the Anaheim Marriott in Anaheim, California.  

 

Register early and save $300. Book hotel by December 7th to receive preferred pricing.

  

Click to visit the Laserfiche Institute 2013 Webpage  

 

Put in your travel requests early, it should be a great event. We hope to see you there. Any questions email [email protected] 

 

Vendor at Upcoming Conferences
 
eDocsAlaska will have a vendor booth at two upcoming conferences. The first is the Anchorage IT Expo on October 25th and the 2nd is the annual Alaska Association of Municipal Clerks conference on November 11. If you are attending any of these conferences please stop by our booth and say hello. We are always happy to see our clients and fellow Laserfiche users.

Laserfiche Tips & Tricks 

  

Search Performance Using Fuzzy Search

 

Fuzzy search is a search feature available for full-text searches in your repository that allows you to find search terms despite typos, OCR errors or small mistakes in your search term. However, fuzzy searches should be used carefully, as they can greatly slow search performance if overused.

 

Fuzzy Search
 

 

Fuzzy search allows you to specify that some portion of the search term can be "wrong," or mismatched, and still return the search result. Fuzzy search may be configured by percentage or by number of letters. For instance, a fuzzy search percentage of 25% will return search results even if one letter of a four-letter word (or two letters of an eight-letter word) is different than the search term. If you specify a one-letter difference, only one letter may mismatch regardless of the length of the word.

 

Fuzzy search is useful if you are concerned about typos or OCR errors, or if you are not sure of the spelling of your search term. For example, John wants to locate a document referring to a client named Andersen. He inputs his search term ("Andersen") and enables fuzzy search with a letter difference of one. However, John misremembered the spelling of the name: the client's name is actually spelled Anderson. Since he enabled fuzzy search, the document will still be returned, because "Anderson" is only one letter different from "Andersen".

 

However, fuzzy search turns up many more search results than the same search term without fuzzy search enabled. For example, searching for the name "Kevin" with fuzzy search enabled and a letter difference of two would return documents containing the name "Kevin", but also the words "even", "begin", "seven" and "devil", among others. This has two side effects. First, because many more terms are being searched, the search will be slower. Second, you may receive many extraneous results, including documents that do not contain the search term you want.

 

We therefore recommend using fuzzy search carefully. Only use fuzzy search if you believe that you need it to locate documents.

For example, it is a good idea to use fuzzy search if you are unsure how to spell a name or term, or if your scanned documents do not produce good OCR. However, if you are confident of your spelling of the search term and if your documents have clear text and have largely produced good OCR results, you should disable fuzzy search.

 

Second, if you do enable fuzzy search, minimize the percentage of the word or number of letters of difference your search permits. We suggest keeping the fuzzy search percentage to 25% of the word or less, or no more than about one letter in four. You can also use fuzzy search in conjunction with limiting the number of search results, which will both eliminate some of the irrelevant results and speed searching.

  

If you have a technical question or just need to know how to do something in Laserfiche contact [email protected] or by calling (907) 248-8472.

 

Quick Fields 8.3 Introduces PDF Form Processing
 

Laserfiche Quick Fields 8.3 is a major product release that introduces two new exciting PDF features:

  • The ability to convert any scanned PDF file into a Laserfiche image document.
  • A new Retrieve PDF Form Content process that extracts values from a PDF form and stores them as tokens that can be applied anywhere in Laserfiche Quick Fields that uses tokens, such as field values, document location and document name.

Laserfiche Quick Fields 8.3 also includes updates to existing features, such as:

  • Annotations: Text stamp now allows users to create a stamp out of any text string or token, to add a text box as a fixed annotation to any document and to choose between making applied annotations public, protected or private.
  • Versioning: Laserfiche Quick Fields 8.3 supports Laserfiche 8.3 version control, allowing users to configure how new documents sent to Laserfiche Quick Fields are merged with existing documents and to place new documents under version control.
  • Region settings that accommodate different page sizes: Laserfiche Quick Fields processes or image enhancements now permit users to define zones using percentages, allowing the process to read the same zone no matter how the image size changes.
  • Expanded token support: List fields now allow users to edit tokens and set values using a combination of tokens and text. Additionally, users may apply field tokens during the Storage Processing stage.

Laserfiche Software News 


Please take advantage of the latest software upgrades and fixes as part of your LSAP agreement and get them installed at your site!! 

 Current Software Versions:

  Server & Client 8.3.1
Quick Fields 8.3
WebLink 8.2.1

Web Access 8.3.2
ScanConnect 8.3
Import Agent 8.1.1

Workflow 8.3.1

Audit Trail 8.2

Records Management Edition 8.2

 

Laserfiche Software Return Policy 


Laserfiche is now charging a 15% restocking fee for the return of unactivated software. When placing an order with Dannie or Pam please make sure the software you are ordering will not need to be returned.

Laserfiche Webinars


See How Others are Using Laserfiche
 

With the release of their new website Laserfiche has made available  various pre-recorded and Live Laserfiche Webinars all in one location. We recommend watching a few Webinars, it's the next best thing to being there. Click the link below to learn more. 

Laserfiche Webinars 

eDocsAlaska Services 

Training Sessions and Webinars

Let us show you the new features available in the software that other users are taking advantage of! We offer training on LF Scanning, Quick Fields, Search/Retrieval, Administration, and Web use. These sessions reinforce the tips and tricks for new and experienced scanner operators, database users who search for and distribute documents from Laserfiche, and an LF administration refresher session for power users who are taking on more and more functions to administer the system.  

 

Document Scanning Services

We offer high speed, onsite scanning and data capture services.  Let us know if you have a project you'd like scanned and loaded into your Laserfiche database without the need for in-house personnel's involvement. 

If you are interested in a quote for any of the services listed above or would like to to schedule a webinar or demonstration to learn how you can increase your productivity using the power of Laserfiche contact [email protected].
 

Laserfiche Success Story


In each issue of our eNewsletter we'll be linking you to an example of how people are using Laserfiche successfully. These stories are meant to inspire you to use Laserfiche for more than search and retrieval. Below is a Laserfiche 'Success Story'. You could be next!

 

Loudoun VA Logo  

 

For Loudoun County, VA, keeping up with the demands of a rapidly expanding population is a challenge. Part of the Washington, D.C., metropolitan area, Loudoun County is known for its rich history, diverse business opportunities and excellent public services. Between 2000 and 2010, its population grew by roughly 84%, making it one of the fastest growing counties in the U.S.

The rapid growth of the population-coupled with the high expectations of high-income residents-has led to an increasingly high demand for public services. As a result, the county must constantly look for new and innovative ways to support high priority initiatives.
 
 If you have a suggestion on how to improve our eNewsletter or would like to contribute an article email Dannie at [email protected]. Please forward this eNewsletter to other Laserfiche users within your organization.