TopeDocsAlaska
 Bits & Bytes

Your Source for Laserfiche Information

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July 2010 Issue
President's Message
Bits & Bytes
Laserfiche Tips & Tricks
Laserfiche Software News
eDocsAlaska Services
2011 Laserfiche Institute
Success Stories
President's Message

JUST MARRIED!

Did you notice a new name at the signature line of my emails lately?  Yes, we did! --- Dave and I got married out on Anchorage's coastal trail bluff on Summer Solstice, then biked the trail home to throw a surprise wedding reception that was masquerading as a simple Solstice party for our friends.  It was all great fun and a glorious day for all the festivities!
Pam's Wedding Picture

Another party is just around the corner too....after 10 years of doing business, eDocs is having its first annual company BBQ on Friday, August 6, 2010.  This will be a great chance to enjoy some good food and rub elbows with other Laserfiche users on the grassy bluff at our Dimond office.  Keep your eye out for more information and an invite later in July!

-Pam Hanneman


Come enjoy the view at eDocsAlaska's August BBQ
BBQ Bluff View
  Bits and Bytes

eDocsAlaska Interview Featured In
Alaska Business Monthly Magazine
Alaska Business Monthly magazine recently interviewed eDocsAlaska for their monthly feature 'View from the Top'. The story was published in the June issue. Make sure and check it out!
Tips & Tricks with Greg Campbell

Having trouble with image quality
when using Snapshot?

If Snapshot creates a fuzzy, pixelated, or blackened image once in Laserfiche, this is how you fix it:

Poor results can generally be corrected by resetting a Snapshot default to use a different conversion algorithm for color documents to correct the problem so the issue does not recur. To change the default setting:  

Click Start => All Programs => Laserfiche => Snapshot 8 => Snapshot Configuration (Current User).

When the Configuration window appears, select your repository and how you log in (if applicable).

Click on the "General" tab and under "Settings", click the "Settings" button which will bring up the Snapshot 8 Properties page.

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Click on the "File Formats" tab and under "Photo Quality" choose "Floyd-Steinberg" and then click OK, and click OK again to close the Configuration window and you are done.

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From this point forward, you can just choose the Snapshot 8 printer and the settings will be in effect.

If you have a technical question or just need to know how to do something in Laserfiche contact me at [email protected] or call (907) 248-8472.
Laserfiche Software News

New Quick Fields Version Available
Laserfiche recently released version 8.0.2 of Quick Fields and the enhancements Include:
  • Support for additional barcode types: Barcode add-on now supports Code 93.
  • Compression Options for Color and Grayscale Images: Option to compress color and grayscale images as JPEG rather than TIFF LZW.
  • Scanned queue options: Quick Fields now supports saving the images in queue for later processing when scanning is stopped.

Current Software Versions
Server & Client 8.1.2
Quick Fields 8.0.2
Weblink 8.0.2
ScanConnect 8.0
Import Agent 8.0

Please take advantage of the latest software upgrades and fixes as part of your LSAP agreement and get them installed at your site!!


Featured Module: Quick Fields
A data capture solution that improves the efficiency
of data capture and entry and speeds
the scanning and storage process.


Quick Fields is one of the most powerful modules Laserfiche makes and should be a part of your Laserfiche system- we bundle that into ALL of our new system purchases because of its usefulness. There are many reasons to employ this software over regular LF scanning; the biggest reasons are:
  • Prevents loss of scanned docs if scanning session crashes or other issues encountered
  • Simplifies and automates the application of correct template, volume, and special naming conventions
  • Automatically performs any number of image quality control steps including rotate and ocr of document pages
  • Creates consistency in scanning and storage between multiple scan operators; less experienced operators achieve excellent results
Contact [email protected]to learn more about this powerful module and how it can compliment your system.
  eDocsAlaska Services

eDocsAlaska is committed to helping our clients' Laserfiche

systems run as efficiently as possible. We encourage you to partner with us to ensure your system is running and being used at peak performance and urge you to consider the following services for your system: 
General Laserfiche Database
Health Check-up and Tune-up
The LF database checkup/tuneup reviews the configuration and use of your system to make specific prioritized recommendations about improvements related to the use of volumes and directory structure for document storage, scanning and storage practices, metadata capture, indexing for content searches, the application of security and user accounts to the database, and much more.

Testing the Restore of Your
Laserfiche Back-up
The restore testing of your Laserfiche backup is another crucial task, one that many companies never choose to perform.  Years ago, eDocs was contacted by an Alaskan school district that had used Laserfiche for many years.  They had just learned that, after a crash of their server, none of their backups were valid and they were unable to restore the database metadata and images into a useable repository.  Their only option was to manually recreate and recode the student files from a mass of raw images....which was a monumental task.  It's happened before...and will happen again...don't let it be your organization. 

Don't be comfortable with only an 'assumption' that your backups were fine all these months or years.  As your company's use of Laserfiche grows, the value of that data store increases, and we'd like to help you assure that your data is recoverable in the event of a disaster. 

Training Sessions and Webinars
Let us show you the new features available in the software that other users are taking advantage of! We offer training on LF Scanning, Quick Fields, Search/Retrieval, Administration, and Web use. These sessions reinforce the tips and tricks for new and experienced scanner operators, database users who search for and distribute documents from Laserfiche, and an LF administration refresher session for power users who are taking on more and more functions to administer the system.

Document Scanning Services
We offer high speed, onsite scanning and data capture services.  Let us know if you have a project you'd like scanned and loaded into your Laserfiche database without the need for in-house personnel's involvement. 

If you are interested in a quote for any of the services listed above or would like to to schedule a webinar or demonstration to learn how you can increase your productivity using the power of Laserfiche contact Dannie at [email protected].
The 2011 Laserfiche Institute Conference is January 10-12 at the Hilton LAX

Early-bird registration has begun,
sign up today!


It's the Laserfiche community's most eagerly-anticipated event of the year. It's the time when Laserfiche staff, users and resellers gather in one spot to exchange ideas and make connections.

The 2011 Laserfiche Institute Conference is fast approaching, and you won't want to miss out on the biggest and best conference yet.

Be there January 10-12, 2011, at the Los Angeles Airport Hilton in Los Angeles, CA, for three full days of technical training, comprehensive classes and networking opportunities. You'll gain insight from experts who work with and support Laserfiche every day. You'll share tips and tricks with other members of the Laserfiche community. And no matter which sessions you attend, you'll leave with new skills, knowledge and confidence to help you kick-start the new year.

Contact [email protected] if you have any questions concerning the Laserfiche Institute.
Laserfiche Success Stories

In each issue of our eNewsletter we'll be linking you to a few examples of businesses that are using Laserfiche successfully. These stories are meant to inspire you to use Laserfiche for more than search and retrieval. Our goal is to get eDocsAlaska clients to be featured in 'Success Stories' by briefly explaining how they are using Laserfiche and the benefits of having it within their organization.

Below are a few Laserfiche 'Success Stories' taken from around the country. Your organization could be next.

Brownfield Management
Elkhart County, IN, integrates Laserfiche with GIS to
improve
its tax base by better managing brownfields.
Elkhart County

Oh Say Can You See Efficiency to
Match the Transparency?

The Pennsylvania State Ethics Commission uses
Laserfiche to do more with 20% less staff.
PA Ethics Commission

Tightening the Bolts
The Morehead Group uses Laserfiche to make
operations faster and more efficient.
Morehead Group
 If you have a suggestion on how to improve our eNewsletter or would like to contribute an article email Dannie at [email protected]. Please forward this eNewsletter to other Laserfiche users within your organization.