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Bill Gottlin
Bill Bill GottlinGottlin
As an expert in developing HR solutions, Bill uses best practices to solve your HR challenges.
In This Issue
What You Must Do When An Employee Leaves You
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Greetings!

Companies with employees know that sometimes employees leave, whether through resignation, layoff or termination. 
 
Ending the relationship is never a comfortable conversation, but it must be handled well for legal, professional and morale reasons.

What You Must Do When An Employee Leaves You

  

Here are some practical tips that will benefit your company and make the process easier:

  • Your Employee Handbook should have a policy in place that employment is "at will."  Either the employee or the employer has the right to end the relationship at any time, for any reason. 
  • If the employee has an employment contract, there should be specific sections saying what the company's and the employee's obligations are in the event of termination.
  • If the employee has signed a non-compete or non-solicitation agreement, now is the time to remind them of its terms.
  • If the employee is resigning, ask them for two weeks notice, to give you time to find a replacement.   TheTwo Weeks notice employee does not have to give notice, but it is a professional courtesy.
  • If the employee is being terminated for cause, make sure that you have followed the discipline policy that should be outlined in your Employee Handbook.  Document every disciplinary action and discussion.  This is critical to protecting the company if issues arise in the future.
  • Have an exit interview with the employee.  Ask them in confidence how the company can improve in the future.  You may find out some things you did not know.
  • The employee may ask for a reference.  Have a policy in your Handbook. 
  • Communicate final pay, benefits continuation, whether you will pay for unused vacation in accordance with state law (this should be in your Employee leavesHandbook).  Arrange to have all company property and keys returned.  Notify your IT administrator to change passwords and access codes. 
  • Wish the employee well.  The employment relationship may have ended, but neither side should burn bridges.  In a world of instant communication, reputation is very important and should be protected, on both sides.
  • Communicate to your other employees as well.  When someone leaves, all existing employees evaluate their situation.  Keep your ears open and offer some reassurance that all is well.

A detailed vacation policy in your Employee Handbook will give all employees a clear understanding of this important benefit.

How to Handle Employees Who Leave
  
Aspire's Employee Handbook template is an effective and low cost tool to help you manage your company's employee transitions.Employee Handbook
  
The Employee Handbook quickly downloads as a Microsoft Word document. You can print it "as is" or customize it.
  
Plus, it comes with a 100% money-back guarantee!
  
Easily order the Employee Handbook and manage your company's employee departures and other policies.  You will protect the company and at the same time ensure harmony with your staff.
As you come across HR challenges please keep Aspire HR Consulting in mind - we might be just the right solution to your HR concerns!

An experienced hand can provide insightful advice.

Sincerely,


Bill Gottlin
Aspire HR Consulting LLC

(203) 321-2175
AspireHRConsulting.com

Email Bill Gottlin

Aspire HR Consulting understands your personnel AND your business needs. We help small and mid-sized businesses and are experienced in HR challenges that limit a business' growth.
  
If you know of others who would benefit from information in this email, you have my thanks for forwarding the email to them.