Greetings!
Companies with employees know that sometimes employees leave, whether through resignation, layoff or termination.
Ending the relationship is never a comfortable conversation, but it must be handled well for legal, professional and morale reasons.
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What You Must Do When An Employee Leaves You
Here are some practical tips that will benefit your company and make the process easier:
- Your Employee Handbook should have a policy in place that employment is "at will." Either the employee or the employer has the right to end the relationship at any time, for any reason.
- If the employee has an employment contract, there should be specific sections saying what the company's and the employee's obligations are in the event of termination.
- If the employee has signed a non-compete or non-solicitation agreement, now is the time to remind them of its terms.
- If the employee is resigning, ask them for two weeks notice, to give you time to find a replacement. The employee does not have to give notice, but it is a professional courtesy.
- If the employee is being terminated for cause, make sure that you have followed the discipline policy that should be outlined in your Employee Handbook. Document every disciplinary action and discussion. This is critical to protecting the company if issues arise in the future.
- Have an exit interview with the employee. Ask them in confidence how the company can improve in the future. You may find out some things you did not know.
- The employee may ask for a reference. Have a policy in your Handbook.
- Communicate final pay, benefits continuation, whether you will pay for unused vacation in accordance with state law (this should be in your Handbook). Arrange to have all company property and keys returned. Notify your IT administrator to change passwords and access codes.
- Wish the employee well. The employment relationship may have ended, but neither side should burn bridges. In a world of instant communication, reputation is very important and should be protected, on both sides.
- Communicate to your other employees as well. When someone leaves, all existing employees evaluate their situation. Keep your ears open and offer some reassurance that all is well.
A detailed vacation policy in your Employee Handbook will give all employees a clear understanding of this important benefit.
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How to Handle Employees Who Leave
Aspire's Employee Handbook template is an effective and low cost tool to help you manage your company's employee transitions.
The Employee Handbook quickly downloads as a Microsoft Word document. You can print it "as is" or customize it.
Plus, it comes with a 100% money-back guarantee!
Easily order the Employee Handbook and manage your company's employee departures and other policies. You will protect the company and at the same time ensure harmony with your staff.
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