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October 3, 2012 issue of the DPSAC NEWS

In This Issue
HHS ID Badge/PIV Card Rollout Scorecard
FY 2013 OPM Pricing Schedule for Background Investigations
NED Discrepancy Reports Help Enhance Quality of NED Data
Don't Get Locked Out...- Take Your HHS ID Badge With You
November/December NED Training Schedule
Helpful Tips
FAQs
Safety Corner

   

 

Contact Us

 

Division of Personnel Security and Access Control

 

Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnelsecurity@ 

mail.nih.gov

 

Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 

mail.nih.gov

 DHHS Logo gif   NIH Logo gif    ORS jpg

    

HHS ID Badge/PIV Card Rollout Scorecard

  

Here are the most recent NIH badging statistics provided by HHS as of September 28, 2012.  

 

Sponsored: 38,160    Enrolled: 37,842   Issued: 37,482*

 

*This figure represents 98.2% of individuals who have been sponsored.

            
9-28-12 pie chart for 10-3-12 Issue

            
9-28-12 Excel table for 10-3-12 DN

 
FY 2013 OPM Pricing Schedule for Background Investigations

 

The Office of Personnel Management (OPM) recently published the FY 2013 pricing schedule for Background Investigations.  

 

The rates published in OPM Circular Federal Investigations Notice - No. 12-07 - Investigations Reimbursable Billing Rates for FY 2013 have remained unchanged from FY2012. Costs for the five most commonly ordered investigations at the NIH are listed in the table below:

 

  

Level of Investigation Required

Standard Rate

Priority Rate

NACI (National Agency Check and Inquiries/Level 1 Non Sensitive)

$125 

n/a

ANACI (National Security/Level 2/Secret)

$260

n/a

SSBI (National Security/Level 3 & 4/Top Secret)

$4,005

$4,399

MBI (Public Trust/Level 5b/Moderate Risk)

$752

$809

BI (Public Trust/Level 6/High Risk)

$3,189

$3,780

 

NED Discrepancy Reports Help Enhance Quality of NED Data

The August/September 2012 issue of NED News focuses on improving the quality of NED data with the use of NED Discrepancy Reports. According to NED News, there are three types of NED Discrepancy Reports:


     1. "NED-HRDB comparison" or "NED-FPS2 comparison" identifies inconsistencies between

          data fields contained in NED records and corresponding records in HRDB (Human  

          Resources Database) and FPS2 (Fellowship Payment System). Record comparison  

          relies on the SSN.

     2.  If the SSN contained in a person's HRDB or FPS2 record does not match an SSN in a

          NED record, the person is included in the "in HRDB-not NED" or "in FPS2-not NED"

          discrepancy report 


     3.  If the SSN contained in a NIH FTE or Fellow's NED record does not match an SSN in
          HRDB or FPS2, the person is included in the "in NED-not in HRDB" or "in NED-not in
          FPS2" discrepancy report. 

The reports are available on the NED SharePoint site under "Additional NED Resources."

 

The reports will display "match" or "mismatch" on sensitive data because not all report users have authorization to see this data.

 

Authorized users can use the NED Discrepancy Reports as the basis for updating NED or working with their Institute and Center (IC) colleagues to update HRDB and/or FPS2 as appropriate. Authorized users can also use the reports to help identify NIH personnel they should deactivate in NED.

 

To learn more about the NED Discrepancy Reports, check out the FAQs on the NED SharePoint site at:  http://intranet.cit.nih.gov/DOtab/deca/CAB/NED/NED%20Discrepancy%20Reports/NED%20Discrepancy%20Report%20FAQs.pdf.

 

ID Badge Illustration Don't Get Locked Out - Take Your HHS ID Badge With You     

 

As more NIH employees, contractors and affiliates are required to use their PIV Card/HHS ID Badge and PIN to log on to their computers, it is inevitable that some individuals will leave their PIV Cards in their card readers when they go home at the end of the day. DPSAC is recommending a few easy ways to remember your PIV Card when you leave the office so you can avoid having to take the walk of shame through the NIH Gateway Center when you return to work:   

 

1. Get into the habit of removing your PIV Card from the card reader after you've logged on and return it to your card holder. Yes, once you have logged on you can remove your PIV Card/HHS ID Badge from your card reader and stay connected. You'll know you are fully logged on when you boot up your computer and the icons populate your computer screen.  

 

If you need to step away from your computer, you can lock your computer; you will be able to resume your computer session using your Username and Password. Only if the session times out will you need to log back in with your HHS ID Badge/PIV Card and PIN.  

 

2. Using your MS Outlook Calendar, set up a recurring appointment with yourself 10 minutes before the end of your work day. Have the popup reminder say something like, "Remember to take your PIV Card with you tonight!"   

 

3. Your IC HSPD-12 Point of Contact can pull up electronic copies of the 'Forget Something?" poster from the HSPD-12 SharePoint site.  These posters can be displayed at strategic locations such as office doors and elevator stops to help co-workers remember to keep their HHS ID Badge/PIV Card with them.   

 

Classroom with white border November/December NED Training Schedule 

The HSPD-12 Program Office offers free NED training for beginners and experienced NED users. Take advantage of this opportunity to quickly master NED in a hands-on computer lab environment. 

    

   NED for Beginners

   Date:  Monday, November 5, 2012   -- A few spaces still available

   Time:  9:00 a.m. - 12:00 p.m. (noon)

   Location:  Building 12A, Room B51

 

   Date:  Wednesday, December 12, 2012 -- Space still available

   Time: 9:00 a.m. - 12:00 p.m. (noon)

 

   Location:  Building 12A, Room B51  

 

   NED for Advanced Users     

   Date:  Monday, November 5, 2012  -- Class FILLED

   Time:  1:00 p.m. - 4:00 p.m. (noon)

   Location:  Building 12A, Room B51

  

   Date:  Wednesday, December 12, 2012 --Space still available
   Time:  1:00 p.m. - 4:00 p.m. (noon)
   Location:  Building 12A, Room B51   

 

Contact Lanny Newman at newmanl@mail.nih.gov to reserve a space. In your e-mail, provide Lanny with your name and IC and which class you would like to attend.

 

Helpful Tips


Keep your passwords up to date to avoid having your account deactivated -- everyone transitioning away from username & password to HHS ID Badge/PIV Card & PIN login will still need to update their password when they receive an e-mail notice that their password is about to expire. Otherwise, they will be locked out of their computer until they have updated their password, even though they may not be using their password for login.

 

Sign up for the NIH Password Self Service program, iForgotMyPassWord, so you can always manage your password and unlock your account at: https://iforgotmypassword.nih.gov/.

 

ICs that want to add LWS operators to the approved roster -- send a written request to Richie Taffet at taffetr@mail.nih.gov. Your request should include the new operator's name, their IC, their NED #, as well as the operator's e-mail address, building/room and phone number.  

 

Once Mr. Taffet has approved the request, he will forward the name(s) to HHSIdentityAdmins@deloitte.com to complete the approval process, add the name to the LWS operator roster, and inform the IC that the individual is now approved to operate the LWS.

 

Need to make changes to the LWS Operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov, and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved by Richie Taffet (see preceding Helpful Tip).  

  

New Code Letters Help Identify Certificates -- as of July, 2012, all newly issued and renewed PIV Card/HHS ID Badge certificates now include a code letter at the end of the "Issued to" name to allow users to easily differentiate between types of certificates -- Authentication, Encryption and Signing. These new code letter suffixes (A, E or S) defines the use of each certificate, making it easier to identify and select the correct certificate.      

  

If an LWS is not available in your IC or your immediate area, and you work in the greater Bethesda or Rockville area -- please call 301-451-4766 or 301-402-9755 to schedule an appointment with the Division of Personnel Security and Access Control located in Building 31 or in Building 10, South Lobby, Room 1C52. Both locations are on the NIH main campus. If you work outside the Bethesda/Rockville area, contact your local badge issuance office.

  

Do not lend your HHS ID Badge/PIV Card to anyone -- lending out your HHS ID Badge/PIV Card is prohibited. The issuance of the HHS ID Badge/PIV Card is based on strict identity proofing and the determination of one's suitability for a specific position classification. 

     

Where to find past issues of DPSAC News -- after DPSAC News goes out to its subscribers, it gets posted at: http://www.ors.od.nih.gov/ser/dpsac/resources/newsletter/Pages/newsletter.aspx. DPSAC News has been in publication for nearly five and a half years.   

 

Question Mark in Blue

FAQs

 

Q. I am now required to use my PIV Card/HHS ID Badge to log in to my computer. Unfortunately, I tend to leave my card in the card reader and forget to remove it at the end of the day. Are other people having trouble remembering to take their HHS ID Badge/PIV Card with them at the end of the day? Can you suggest ways to help me remember to take my HHS ID Badge/PIV Card when I leave for the day?

   

A. The answer to your first question is yes, you are not alone. A number of NIH employees, contractors and affiliates are showing up at the visitor center in the morning to get a visitor's badge because they left their HHS ID Badge in their card readers the day before.       

 

But take heart! There are a few remedies for this common affliction. The best solution is to get in the habit of taking your HHS ID Badge/PIV Card out of the card reader and returning it to your card holder immediately after you have logged on. (You will know you've logged on successfully once your icons appear on your computer display).  

 

After you've successfully logged on, removed your credential and replaced it in your badge holder, you can begin computing. If you lock your computer to leave your desk momentarily, you can resume your session by typing in your Username and Password. Your HHS ID Badge/PIV Card does not have to be inserted into the card reader to successfully access your computer UNLESS your session times out. Should your session time out, you will need to log in using your PIV Card/HHS ID Badge and PIN.  

 

Other suggestions making the rounds: Add a reminder to your MS Outlook calendar. Schedule it to appear 10 minutes before you usually leave for the day. With luck, the reminder to "take my badge out of its reader and place it into my card holder" will do the trick. If not, we'll see you at the Gateway Center.      

   

Safety Corner

Have 2 Ways Out

The following article was prepared by the Division of the Fire Marshal to mark Fire Prevention Week (October 7 - 13, 2012)

  

This year, the Fire Prevention Week campaign is all about giving people the knowledge they need to be ready to escape fire safely and "Have 2 Ways Out" from a fire in the home.

Four out of five fire deaths happen in the home.  In fact, one home structure fire was reported every 87 seconds in 2009.  

 

On average, seven people die in home fires every day. Adults 65 and older face the highest risk of fire death.  This is why you need a plan to get out of the home in case of fire!   

 

Make a home escape plan now and conduct 'Exit Drills in the Home' (E.D.I.T.H.) with these points in mind.

 

*  A home escape plan is your plan to get out of your home quickly.

 

*  Assemble everyone in your home together.  Locate all doors and windows for your home that lead directly to the outside.  Make sure they open easily.  Please note windows or doors with security bars, grilles, or window guards should be equipped with emergency release devices so they can be readily used for escape.

 

*  Know at least two ways out of every room, if possible.  One way out will be a door and the second way out may be a window or another door.

 

*  Have working smoke alarms!  Make sure everyone knows the sound and understands the warning of your home smoke alarms and knows how to respond.  Test your smoke alarms at least once a month using the test button.

 

*  Have a plan for anyone in your home who may need assistance to escape such as young children, older adults, or people with disabilities.

 

*  Close doors behind you as you escape.

 

*  If there is smoke blocking your way out, use your second way.  If you must escape through smoke, get low and go under the smoke to find your way out.

 

*  Choose a meeting place a safe distance in front of your home where everyone should go to once they have escaped.

 

*  Always keep a cell phone with you or nearby in the event of an emergency.

 

*  Once outside, call the fire department on 9-1-1 from a cell phone or a neighbor's phone.  Make sure everyone knows how to call 9-1-1 or the local emergency number for your fire department.

 

*  Once you are out of the home, stay out!  Never go back into a burning building to rescue people, pets, or retrieve belongings.

 

*  If you cannot get to someone who needs help, leave the home and call 9-1-1.  Tell the emergency operator where the person is located.

 

*  Routinely practice E.D.I.T.H. at night and during the day with everyone in your home at least twice a year.

 

According to a National Fire Protection Association survey, less than one-fourth of Americans have both developed and practiced a home fire-escape plan.  In addition, roughly two-thirds of home fire deaths happen in homes with no smoke alarms or no working smoke alarms.

 

Working smoke alarms cut the risk of dying in home fires in half. On the other hand, automatic fire sprinkler systems cut the risk of dying in a home fire by about 80 percent. Sprinklers are highly effective because they can contain or may even extinguish a fire in less time than it would take the fire department to arrive on the scene. Sprinklers reduce the risk of death or injury from a fire because they dramatically reduce the heat, flames and smoke produced, allowing people time to evacuate the home.

 

If you have any questions regarding home fire-escape planning or home fire safety, please contact the Division of the Fire Marshal, Office of Research Services at 301-496-0487.   

 

A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.