HHS ID Badge Rollout Scorecard

Here are the most recent NIH badging statistics provided by HHS as of July 8, 2012.  

Sponsored: 39,785    Enrolled: 38,727   Issued: 38,180*

*This figure represents 96.0% of individuals who have been sponsored.

NIH Begins Using New ITAS Login System 

Mandatory use of the PIV Card (aka HHS ID Badge) and PIN to access the Integrated Time and Attendance System (ITAS) went live at NIH on the evening of July 2, 2012.  

Logging into this system with a username and password is no longer an option except for certain individuals who are exempt and will be allowed to continue using their username and password by their ICs.*

If you are waiting for your PIV card to be issued, you will receive a temporary exemption and be able to log in with your username and password until you receive your PIV card. If you will not be issued a PIV card, you will receive a permanent exemption and be able to log in with your username and password.

A complete list of exemptions can be viewed at: http://www.ors.od.nih.gov/ser/dpsac/policies/Documents/Exemptions.pdf.

Since most ITAS users will be using their PIV card (HHS ID Badge) and PIN for the first time this Friday to verify their time cards in ITAS, there's still time to run a trial login with your PIV card and PIN.  

Remember, if you cannot access ITAS, you will not be able to enter leave requests, sign in or out for credit hours or overtime, verify your time card before it is sent for payroll, and approve leave or time cards.

If you have forgotten your PIN you can reset it at a Lifecycle Work Station (LWS) near you: http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/lifecycle.aspx.

For guidance on renewing your digital certificates, refer to the "How to Renew Your Digital Certificates" guide posted at: http://www.ors.od.nih.gov/ser/dpsac/Pages/Continued-Implementation-of-HSPD-12.aspx    

Should you have a problem logging in, please contact the NIH IT Service Desk at: 301-496-4357; or submit a ticket online at: http://itservicedesk.nih.gov/support.        

*Transitioning to a login policy that replaces username/password login with PIV card (HHS ID Badge)/PIN login at NIH is part of the Federal government's continued implementation of HSPD-12 to safeguard the Federal community, information, systems, and facilities through identity certification and access management.   

The HSPD-12 Program Office continues to offer free NED training for beginners and experienced NED users. Take this opportunity to quickly master NED in a hands-on computer lab environment. 

NED for Beginners     

NED for Advanced Users     

Contact Lanny Newman at newmanl@mail.nih.gov to reserve a space. In your e-mail, provide Lanny with your name and IC and which course you would like to attend.  

The information on your PIV card (HHS ID badge) includes:

• Your photograph
• Your full name
• Your HHS Operating Division (NIH)
• Badge expiration date
• Badge serial number
• Federal agency smart credential number (FASC-N) (which uniquely identifies your OPDIV and you)
• An authentication key
• Two electronic representations (algorithms) of your fingerprints

• Social Security Number
• Addresses
• Phone numbers

Signed e-QIP Signature Pages Now Required Before an HHS ID Badge Will be Issued

Now any new NIH employee, contractor or affiliate who needs a background investigation (i.e., who does not have a completed and current investigation on file) will need to complete e-QIP and submit the e-QIP signature pages to DPSAC prior to their HHS ID Badge being issued.

If the NED status field reads "Waiting for DPSAC to Review Fingerprints," the individual must complete their e-QIP forms and turn in their signature pages to DPSAC before the badge will be authorized for issuance.

Once an AO (or applicant) becomes aware of this status, s/he should contact the DPSAC Helpdesk (ORSPersonnelSecurity@mail.nih.gov or 301-402-9755) as this message indicates that the e-QIP forms have not been received.  

Please contact the DPSAC Helpdesk at 301-402-9755 if you have questions about the status of an applicant's badge. Do not contact the NIH Service Desk. Only DPSAC will know whether the e-QIP forms have been completed and turned in.  

Your PIN - set it but don't forget it -- the Personal Identification Number (PIN) you selected when you were issued your PIV card is good for life - unless you forget it...or you wish to change it! Most ICs have Lifecycle Work Stations (LWS) and trained staff to help you reset your PIN. The LWS Directory, posted at http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/lifecycle.aspx, lists equipment and operators by IC and building to help you find a convenient location to reset your PIN.      

FAQs 

Q. I'm an LWS operator who processes PIN resets and certificate renewals. I was recently prompted to renew my certificate, which I did. However, once I completed renewing my certificates I could no longer operate the LWS station. What should I do?

A. When you renewed your certificates the LWS unit no longer recognized your PIV Card (HHS ID Badge) when you went to log into the equipment. Luckily the remedy is simple. Just contact the HHS Identity Administrator (HHSIDentityAdmins@deloitte.com or 571-249-2273) to request that your rights to operate an LWS unit be updated based on your new certificates.

Q: How do I log in to my computer with my HHS ID Badge (PIV card)?

A: To log in with your HHS ID Badge (PIV card), insert your card into your smart card reader at the login screen to your desktop, and enter your six-, seven- or eight-digit Personal Identification Number (PIN) when prompted to do so.  

For step-by-step instructions on how to log in with a smart card, reference the "How to Log in" guides at: http://www.ors.od.nih.gov/ser/dpsac/Pages/Continued-Implementation-of-HSPD-12.aspx. 

Q: What will I need to log in with an HHS ID Badge (PIV card)?

A: To log in, you must have:

• Your PIV Card (HHS ID Badge)
• A smart card reader connected to your computer
• Your PIN for your PIV Card (HHS ID Badge)
• Active (not expired) digital certificates

You might also need: 

• Software that allows your computer to read and use the digital certificates on your HHS ID Badge

For more information about each of these items, reference the "Quick Reference Guide" at: http://www.ors.od.nih.gov/ser/dpsac/Pages/Continued-Implementation-of-HSPD-12.aspx.