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December 14, 2011 issue of the DPSAC NEWS

In This Issue
HHS ID Badge Rollout Scorecard
PSC Regional Offices Now Offer Badging Services to NIH Personnel
e-QIP 3.0 Scheduled to Deploy in January, 2012
Last Chance for NED Training in 2011
NED v3.1.1 to go Live Soon
ICs Offer Convenient PIN Reset & 'Cert' Renewal Services for their Personnel
Helpful Tips
News Briefs
Safety Corner



Contact Us


Division of Personnel Security and Access Control


Personnel Security 

Helpdesk: 301-402-9755

e-QIP: 301-402-9735

Appointment Line: 301-496-0051

E-mail: orspersonnesecurity@ 



Access Control

Helpdesk: 301-451-4766

E-mail: facilityaccesscontrol@ 


 DHHS Logo gif   NIH Logo gif    ORS jpg


HHS ID Badge Rollout Scorecard


Here are the most recent NIH badging statistics provided by HHS as of December 9, 2011.  


Sponsored: 39,495    Enrolled: 38,594   Issued: 38,204 *


*This figure represents 96.7% of individuals who have been sponsored.

12-09-11 Pie Chart for ID Badge Rollout

Table for 12-9-11 ID Badge Scorecard Pie Chart

US Map Blue from Brad - decreased size from wordPSC Regional Offices Now Offer Enrollment, Badge Issuance and Certificate Renewal Services to NIH Personnel    


The NIH has contracted with the Program Support Center (PSC) to offer badging services at its Regional Offices to NIH personnel located around the country. This arrangement provides a solution for the many individuals who require enrollment or badge issuance services as well as certificate re-certifications, but travel to DPSAC's facilities in Bethesda or other satellite locations would be impractical.    


Click here to view a listing of PSC Regional Office locations and contact information as well as guidelines for obtaining HHS ID Badge Enrollment, Issuance and Maintenance services at these sites.*


Note: Individuals must call ahead for an appointment with the PSC Regional Administrative Manager (RAM) in the region closest to their office.


* Travel costs will not be borne by DPSAC.  


e-QIP 3.0 Scheduled to Deploy in January, 2012


OPM recently announced that it will move the delivery date for e-QIP 3.0 from December 4, 2011 to January 22, 2012.  According to OPM, the additional time "will ensure appropriate connectivity and technical testing is completed."   


E-QIP version 3.0 is a full system upgrade that involves changes to OPM hardware, servers, databases, and all of its connection points.   


The schedule for roll-out of e-QIP version 3.0 will begin on Sunday, January 22, 2012, at a time to be determined, and may continue until early Monday morning, January 23 2012.


Last Chance for NED Training in 2011


There's still time to sign up for the December 19 Beginner and Advanced NED training classes that close out the NED training schedule for 2011. These classes offer NED users an opportunity to quickly master NED in a hands-on computer lab environment.


NED for Beginners      

Date:  Monday, December 19, 2011

Time:  9 a.m. - 12:00 p.m.

Location:  6120 Executive Blvd., Room 2 (EPS)    


NED for Advanced Users     

Date:  Monday, December 19, 2011

Time:  1:00 p.m. - 4:00 p.m.

Location:  6120 Executive Blvd., Room 2 (EPS)


Contact Lanny Newman at newmanl@mail.nih.gov to reserve your space. In your e-mail, provide Lanny with your name and IC and which course you would like to attend.  


NED v3.1.1 to Go Live Soon 


CIT sent the following e-mail on December 13, 2011 to NED users and other selected staff notifying them of the imminent release of NED v3.1.1 and the planned system outage during the deployment of this updated version of NED.


Event Details:

The NIH Enterprise Directory (NED) project team will be deploying NED v3.1.1 starting Friday, December 16, 7:30 PM through Monday, December 19, 7:30 AM.  End users will be unable to access the following NED web interfaces during the maintenance window:

Should there be a need to access any of the above NED services during the planned system outage, please contact ned-ops@list.nih.gov by close of business December 14, 2011. 


NED data customers that obtain data via the NED Oracle database *will* be able to connect to the database during the maintenance window.


Impacted Services/Applications:

  • NED web interfaces listed above
  • Automated provisioning/de-provisioning of NIH primary AD accounts via ADM (Active Roles Server) will not be possible during the scheduled outage as this service relies on the NED web portal.  IT staff with access to ADM can manually de-provision NIH primary AD accounts, however.  If there is an urgent need to provision a primary AD account during the outage, please submit an NIH IT Service Desk request at http://itservicedesk.nih.gov or e-mail the CIT Continuity Assurance Program at citdcscap@mail.nih.gov.

Impacted Users:

Users attempting to access the impacted services/applications listed above.


Expected Resolution Time:

All NED services should be available by Monday, December 19, 7:30 AM.


ICs Offer Convenient PIN Reset & 'Cert' Renewal Services for their Personnel  


Most ICs have purchased Lifecycle Work Stations for the benefit of their staffs who wish to obtain PIN reset and PIV Card certificate renewal services at nearby convenient locations.


Whether you've forgotten your PIN and need to have it reset, or you've received notification that your HHS ID Badge (PIV Card) certificates are about to expire and need to be renewed, a trained LWS operator from your IC can help.   


To view a table of LWS Administrators by IC, visit:



An LWS training guide, "IAM@HHSLifecycle Work Station: PIN Reset and Certificate Update Training" is included with every LWS order and can also be viewed online at:




Helpful Tips  


ID Badge Reissuance Procedures "Quick Reference Guide" Posted Online -- The ID Badge Reissuance Procedures "Quick Reference Guide" can be viewed online under the  "What's New" section of the ID Badge main page: http://www.ors.od.nih.gov/ser/dpsac/Pages/Home.aspx.


This helpful resource identifies five situations requiring badge reissuance -- (1) badges that are lost or stolen; (2) badges that are broken or damaged; (3) classification changes; (4) renewals; (5) name changes -- and outlines the steps needed to go about replacing the HHS ID Badge for each scenario.


To obtain a copy of this Guide, send your request to Lanny Newman at NewmanL@mail.nih.gov. Please include your full name and mailing address.



Do not lend your ID badge to anyone to gain access to NIH facilities -- Lending out your ID card is prohibited. The issuance of the new HHS ID Badge is based on strict identity proofing and the determination of one's suitability for a specific position classification.


NIST's New Standards to Bring HSPD-12 to Smartphones

Click on FederalNewsRadio.com, December 8, 2011, by Jason Miller to read the full story.


The excitement and inevitability of mobile computing is forcing agencies to rethink how they implement Homeland Security Presidential Directive-12.


With 5.1 million federal employees and contracting holding secure identification cards and the impending deadline for agencies to begin using these cards to log on to their computer network, the National Institute of Standards and Technology is updating the federal standard for implementing HSPD-12.


NIST is considering five different options for how the smartcard could be integrated with smartphones or tablet computers. The new Federal Information Processing Standard (FIPS) 201-2 is expected to be ready in the second quarter of 2012, said Hildegard Ferraiolo, a NIST computer scientist.


While NIST doesn't expect the mobile device to replace the desktop or laptop in the short term, Ferraiolo said a combination of agency demand and the need to keep up with technology is driving the updates to the federal standard.


"The update covers new technology that we think needs to be incorporated," Ferraiolo said after Interagency Smartcard Advisory Board meeting in Washington Wednesday. "It's been five or almost six years since the first one came out. We have been doing research to figure out how do we enable the [HSPD-12] card with smartphones."


Only the Defense Department has actively tried to integrate the mobile device with the Common Access Card - its version of HSPD-12. DoD has tested the use of a Bluetooth reader to encrypt emails.


The Pentagon is trying a different approach, using a secure app on the smartphone. NIST's effort will make integration more smooth.


Ferraiolo said the challenge the new standard will try to address is combining two pieces of hardware - the smartcard and the phone.  

Read more....



A Term You May Want to Become Familiar With: "Near Field Communication (NFC)"   


Excerpted from the ORACLE Sun Developer Network: "An Introduction to Near-Field Communication and the Contactless Communication API"  by C. Enrique Ortiz.


Near-field Communication (NFC) is characterized as a very short-range radio communication technology with a lot of potential, especially when applied to mobile handsets. Imagine yourself using your cellphone to interact with posters, magazines, and even with products while at the store, and with such interaction initiating a request or search for related information in real-time.


Other usages of NFC include the electronic wallet to make payments using your handset, the same way you do with your credit card. With NFC all this is possible. But NFC is still a young technology. That said, NFC-enabled handsets are being introduced into the market, and deployments and pilots around the world are occurring.


NFC is a standard defined by a global consortium of hardware, software/application, credit card companies, banking, network-providers, and others who are interested in the advancement and standardization of this promising technology.


This a short-range radio technology is triggered when two NFC- compatible devices (e.g., smart phones or other similar devices) are brought within close proximity, around four centimeters. Because the transmission range is so short, NFC-based transactions are inherently secure.



Q. Is there a quick way for me to check my PIV Card's certificate expiration date?


A. Yes. In the Windows environment, just follow these five easy steps to check your PIV Card's certificate expiration date:


Using Windows Internet Explorer (IE) select:      

  1. Tools
  2. Internet Options (from drop down menu)
  3. Content (Tab of Internet Options pop-up window)
  4. Certificates (button in middle of Internet Options pop-up window content's tab)
  5. Personal (tab in Certificates' pop-up window)

At least four certificates should be displayed (3 in your name and one called PIV users). All four should have the same expiration date. If there are multiple sets of four, the latest expiration date is the expiration date of your certificates.


Also, your IC is able to track the certificate status for individuals in their organization. This information can be helpful when planning appointments with local Lifecycle Work Station (LWS) operators who will be renewing the certificates on site. 


The Office of the Chief Information Officer (OCIO) has posted on its website a spreadsheet listing, alphabetically by IC, the names of subscribers along with their SAC or Admin Code, certificate expiration date, and other information that would be helpful to the ICs.  


The expiration dates will be posted chronologically and will be added to the list based on a rolling two-year time frame (one year for contractors).


To view the Smart Card subscriber spreadsheet, click on: http://smartcard.nih.gov/PKI_subscribers.htm . From there, click on the link found under the first bullet: "NIH Smart Card (PIV) badge holders as of xx/xx/20xx (spreadsheet)."


Note: Do not bookmark this latter link ["NIH Smart Card (PIV) badge holders..."] as it is subject to change due to periodic updates.



Q. If I discover that my HHS ID Badge certificates are expired, can I have my IC's Lifecycle Work Station (LWS) operator reissue new certificates.


A. Yes. Once your PIV Card certificates are expired, you can have them reissued either by an LWS operator within your IC or at a DPSAC Badge Issuance Station. In either case, you will need to make an appointment.    


Safety Corner


Telephone handset in use - smaller image from BradFor all emergencies on the NIH main campus, dial "911" to reach the NIH Emergency Communications Center (ECC).  


For off-campus emergencies, dial "9-911" to reach an emergency operator.  


For more information about NIH's emergency call center, visit: http://www.ors.od.nih.gov/ser/dp/Pages/911-Call-Center.aspx.


A biweekly e-newsletter from the Office of Research Resources, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce.