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To assist our customers by providing leadership, guidance, and reliable, valued business services! |
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MESSAGE FROM THE ASSISTANT COMMISSIONER |
 Greetings Purchasing Partners,
As a mild winter soon gives way to spring, there is much news to report as we all prepare for the close of FY2012. Many of you are aware of HB 863, which will raise the no-bid limit to $25,000, a change that will effectively respond to state entity needs for greater autonomy while bringing more small business opportunities throughout Georgia.
This issue, we also share news of the Purchasing Customer Advisory Panel (PCAP), which is a group of State Purchasing and state entity staff focused on increased purchasing communication and collaboration in Georgia. You will also want to take notice of the deadline for submitting RFP soliciations needing to be encumbered with FY2012 funds. I am including this announcement for your convenience.
Don't miss Purchaser staples including an update on the Team Georgia MarketplaceTM initiative. After just three short years, it is encouraging to see the great progress being made as we round the track towards final implementation.
Other must-reads are Professional Development News, P-Card Benefits and Purchasing Tips. Also in this issue, enjoy contributions from our purchasing partners, the GEPS and GCI.
We hope you find this information interesting as you do useful. Your feedback or comments are encouraged as we continue to work to better serve you.
Best regards,
Leslie Lowe, CGFM
Assistant Commissioner - ProcurementDepartment of Administrative Servicespurchasing@doas.ga.gov |
| NEW POLICIES | |
 SPD's Biannual Update of the GPM
HB 863 will increase the no-bid limit from $5,000 to $25,000. This change must be revised in the Official Code of Georgia Annotated, section 50-5-69 and then the Georgia Procurement Manual (GPM).
Currently, SAO PeopleSoft users in FY11 spent $103 M on 114,017 purchase orders of $5,000 and below while Board of Regents (BOR) Peoplesoft users spent $95 M on 102,955 purchase orders. In the same period, SAO PeopleSoft users spent $118 M on 10,457 purchase orders above $5,000 but below $25,000 while BOR PeopleSoft users spent $133 M on 12,442 purchase orders.
The outcome of the legislation should be a reduction of effort on behalf of agency purchasing staff. A second, but equally important effect, will be providing local/small businesses with more opportunity to obtain state business. |
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PCAP UPDATE | |
Introducing the PCAP
(Purchasing Customer Advisory Panel)
On Dec. 7, 2011, the Purchasing Customer Advisory Panel met for the first time. The customer group discussed a charter and the agency representation on the panel. A total of 16 agencies were represented by the following individuals:
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Ajay Patel - Georgia Tech |
Annette Evans - University of Georgia | |
Avon Thompson - Economic Development |
Bill Filtz - Valdosta State University | |
Brenda Purcell - OPB |
Celeste Walker - Department of Transportation | |
Charles Smith - Department of Corrections |
Clayton Trover - Georgia Health Sciences University | |
Debra Lasher - Board of Regents |
Donna Williams - Department of Labor | |
Frans Barends - Georgia Tech |
George Horn - Georgia Southern University | |
Jamie Ruff - Department of Education |
Kristi Fuss - Board of Regents | |
Larry McCaloop - Georgia State University |
Laurel Shugart - Technical College System of Georgia | |
Mark Seymour - Department of Public Health |
Paul Iaderosa - Department of Community Health |
The following staff presented updates on their area of state purchasing: Darryl Mitchell, Strategic Sourcing; Donna File, Professional Development and Auditing; and John Thomason, State Card Programs. The question and answer session entailed a lively discussion of statewide contracts, background checks for purchasing card users, ethics, training deadlines for certification, and legislative session updates.
Commenting on this inaugural meeting, Assistant Commissioner Lowe stated, "I am very pleased that we are engaged with our customers in serious conversation. This panel will strengthen our ability to help agencies where they need our help. Otherwise, we will get out of the way so each agency can fulfill their mission and vision in Georgia."
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PROFESSIONAL DEVELOPMENT NEWS | |
 Certification Update
Congratulations to all of you who successfully completed your Georgia Certified Purchasing Associate (GCPA) designation by the December 15 deadline! For procurement professionals who have yet to certify, are currently in the process, or are pursuing recertification, here is the latest on the purchasing certification in Georgia. Learn more>> |
| P-CARD BENEFITS |
The Many Benefits of Today's P-Card
The purchasing card (P-Card) of today is a procurement tool of incredible power for those business units who choose to employ it. Its benefits have made the card one of the most effective, efficient and risk-free means of conducting frequent, small dollar purchases. Learn More>>
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| NEWS FROM OUR PURCHASING PARTNERS |
New Year, New Leadership and New Services
Offered at GCI
Under new leadership, Georgia Correctional Industries is transforming to increase responsiveness to market changes and to provide a greater focus on customer needs. Learn more>> 
Hear the Latest from GEPS
In March 2009, the Department of Administrative Service (DOAS), Georgia Enterprises for Products and Services (GEPS) and the State Use Council consummated a contract that now serves as a guide for the State Use Program administered by Georgia Enterprises.
Through the State Use Program, Georgian workers with mental or physical disabilities make meaningful and productive contributions to their communities. The positive social  impact of this program is realized in part by ensuring a minimized financial impact on state operations through competitive pricing and great service.
To learn more about GEPS and the State Use Program, take a look at their 2011 annual report. |
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| PURCHASING TIPS | |
Solutions to Frequently Detected Errors
The greatest improvements can be made by an entity when errors/issues are found and immediately corrected. The Process Improvement Team constantly monitors statewide purchasing card transactions, purchase orders, and solicitations for compliance and have found several problems occurring. In order to help entities reduce their compliance risks, the team would like to bring attention to the most frequent issues being detected. Learn More>> |
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