Word 2007: Quick return to default formats & Quick creation of a Table of Contents
NOTE: These tips apply to lower versions of Word
This week's e-MOSTip contains two tips and video tutorial! Let's get started with a super quick tip...
CTRL+Spacebar
Scenario: You have just typed a heading and formatted it for a Georgia typeface, size 14, and a color of blue. When you press the enter key to begin typing, your document text is still in a Georgia, size 14, and blue. Quickly return back to the defaults by pressing the CTRL+Spacebar before you begin typing your new line of text. The defaults will apply at the insertion point forward.
Read on for the big tip of the week that includes a bonus training tutorial.
Creating a Table of Contents Using Heading Styles
Have you been manually creating a Table of Contents over the years? If so, you know how time consuming that can be, especially when you must go back and make any changes to the document which in turn requires a manual update to the table of contents.
Many are not aware that Word can easily create a table of contents for your documents using the document's heading styles for the headings in the Table of Contents.
Word has many prebuilt styles and among them are Heading 1, Heading 2, and Heading 3 styles. These are the styles you use to mark the text you wish to include in your table of contents.
You can find your Heading 1, Heading 2, and Heading 3 styles in the Styles gallery located on the Home ribbon.
A Heading 1 style identifies text as a main heading to appear in the table of contents while text marked as a Heading 2 style will appear as a subheading under the main headings, and so on.
Read on for the overview of what is required and use the tutorial to take your through the steps. This five minute tutorial is worth the time to save hours of time later.
Table of Contents Overview
Mark text with built-in headings
- Select the heading text you wish to include in your table of contents.
- Click the Home tab on the Ribbon. Select the heading you want to use (Example: choose Heading 1 to mark text as a main heading in the table of contents)
Insert a built-in table of contents
Note: Word looks for text formatted with heading styles and then includes that text in the table of contents.
- Place the insertion point where you want the table of contents to be generated.
- Click the References tab on the Ribbon and click the Table of Contents button located in the Table of Contents group.
- Select the built-in table of contents you want to use. The table of contents will be inserted!
There is much to know about creating a Table of Contents but this week's tip should quickly get you on the path to an automated table of contents.
Use the tutorial below to take you through the visual steps. It is worth the five minutes it takes!
You will need the Adobe Flash player to run the training clip. If you do not have the player on your computer you may access the free download using the link below:
Have a great week!
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