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Know your options...
When creating an email message there are many useful options available when sending an email, such as delaying the sending of an email to a future date and time, having replies to your email sent to someone else, requesting a read receipt, creating voting options (great for surveys) and much more!
Let's get started learning where your options are and how to use the Do not deliver before option!
Message Options
It all starts by creating a new message which will allow you to access the Message Options dialog box.
Today's tip is on how to schedule the sending of an email message for a specific date and time.
This is so useful in a multitude of scenarios. For example, what if you wanted to create a reminder email to send to your staff but you don't want the reminder to be sent until a certain date and time. Use the Delivery Option to schedule the email.
Instructions
It all starts with the creation of a new message.
Outlook 2003 Users:
- Create a new message
- Click the Options button located in the message toolbar - see Figure 1 . The Message Options dialog box will appear
- Under the Delivery Options, select the Do not deliver before check box, and then click the delivery date and time you want. See Figure 2
- Click Close
Outlook 2007 Users:
- Create a new message
- Click the Options tab - see Figure 1 (the options ribbon will appear)
- Click the Delay Delivery - button located in the More Options group - see Figure 2 (this will bring up your Message Options dialog box)
- Under the Delivery Options, select the Do not deliver before check box, and then click the delivery date and time you want. See Figure 3
- Click Close
Remember: The email will be placed in the Outbox and will not be sent out until the date and time specified within the message.Outlook must be running for the email to be sent.
Have a great week!
Member of:
American Society for Training and Development
National Speaker's Association
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